Hybrid Details: first 2 weeks onsite and then remaining time remote

Duration: 3 months to start

Job Description

• Locate sources of supplies and interview prospective vendors to determine product availability and cost.
• Conduct final negotiations on complicated, technical and large contract proposals and arrange for new product evaluations when necessary/requested.
• Review the processing of purchase requisitions and ensure products are correct for their intended applications.
• Match system standardized product listings and bring forward any questionable purchases or requests.
• Communicate to all departments information regarding products and their availability on a regular basis; assist departments in the selection of products to be used.
• Monitor and evaluate vendor performance.
• Adhere to the Key Performance Indicator goal of 85% requisition to completion in -/= 3 business days.
• Monitor and resolve problem invoices, shipping or receiving issues. Required to run a weekly open order report. Management of the report includes, but not limited to adding line item notes with the current status and communicate with the applicable department.
• Maintain close communications with accounts payable and materials handling staff by taking steps to resolve and prevent issues with customers and vendors.
• Monitor and prioritize backorders based on par levels, delivery dates, patient care impact, and market projections.
• Review individual purchase orders, accrued receipts and discrepant invoices on a weekly basis to ensure they’re resolved in a timely manner/payment.
• Provide procurement information to the System Director of Procurement, Sourcing Specialists, Value Analysis
• Coordinator and recommend products, services and equipment based on cost, quality and availability.
• Monitor blanket and standing orders, leases, contracts and maintenance agreements and ensure centralized listings are kept up to date.
• Prepare, review and analyze bids (as requested), requests for proposals and quotes for all items that meet the criteria set in the Competitive Pricing Policy and Procedure. ECRI analysis must be completed on all bids, RFP’s and Capital Requests.
• Utilize multiple information systems to complete duties including ordering, invoice management, contracts, developing reports, tracking orders/deliveries, catalog information and all related procurement activities. Uses systems to ensure standardized purchasing practices are occurring and savings opportunities implemented.
• Prepare and process direct order entry requisitions, capital purchase orders, special orders and monitor all orders to ensure timely delivery while maintaining and updating all related pricing files.
• Coordinate the return and repair of products/equipment and arrange for loaners if necessary.
• Provide support to, or lead committees such as Value Analysis Teams or projects as assigned by the System Director of Procurement.
• Responsible for monitoring GHX daily and update pricing/catalog numbers, and purchase order, etc. within 24 hours of the GHX exception.
• Work in collaboration with the hospital network to expediate and address backorders, establish estimated delivery dates and/or product equivalents.
• Vet alternative suppliers ensuring they are a reputable source for product substitutions. Obtain required information for new vendor add if needed.
• Follow up with suppliers on order statuses and expected delivery dates via phone or email communications. Provide updates to the hospital network’s sourcing and storeroom teams.